What is Exchange Hosting and Do I Need it for my Business

By 08/09/2013Exchange Hosting
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If you have previously worked in an office, call centre, or corporate environment with a designated e-mail address then chances are, you were using exchange hosting without even knowing it. What it is, is simple. Exchange Hosting is a service whereby space is made available on a cloud server to allow clients the opportunity to host their e-mail and data on this server. This service allows clients the chance to access their e-mails, address book, to manage different tasks, and to access documents from a multitude of different places and through just about any device. Through the utilization of push technology, this allows e-mails to be routed to a laptop or mobile phone – anywhere, any time.

When one thinks exchange hosting, naturally, they think of an exchange server – not quite the same thing. An exchange server can handle tens of thousands of e-mail accounts at the same time and can work for small businesses right up to a corporate conglomerate. However, for the vast majority of users and businesses, a dedicated exchange server is not a long way out of their price range, but its’ capacity is far more than a person would ever use, let alone need. Thus, hosted exchange is the alternative. Exchange hosting allows a user the power of an exchange server without the added expenses; these may include paying for a full server license at $700-$1,000, having to purchase the corresponding hardware, and having to pay someone to maintain it. Exchange hosting means that a user can bundle multiple customer mailboxes to a single exchange server for a reduced monthly fee.

This is why exchange hosting works for the vast majority of users. If you’re operating with a few hundred employees or less, a hosted exchange plan is the undisputed solution to your e-mail needs. There are a wide range of hosted exchange plans that vary in price, but they begin roughly in the $100 range – noticeably less than what is quoted above for a dedicated exchange server.

Now what you get with exchange hosting is a centralized e-mail plan such as a Gmail, Hotmail, or Yahoo account, however there are a few key differences. For one, exchange hosting allows you to keep calendar appointments, contacts, notes, and tasks all in sync. With the ability to have this information stored, integrated, and backed up in one central location, this means that it is now accessible from anywhere. This is a major reason why it has as many users as it does.

Another reason that many enjoy exchange hosting is for the support for Direct Push synchronization. This is, simply said, everything stays in sync. All information is sent to the user’s multiple devices in real time. There is no use to load/reload/synchronize because everything simply stays in sync and updated at all times. For those with a combination of desktop, laptop, mobile device, and tablet, Exchange Hosting can provide peace of mind. If a user leaves their home, they still get to carry around their e-mail with them in their pocket on their cell phone and as a new e-mail message is received in your inbox, it will come up on your phone as a new message. It is very convenient for those that are always on the run and wish for closer ties with their business.

Imagine being able to access your e-mail and calendar from any cell phone, Blackberry, or other mobile device. Exchange hosting ensures that you’re never out of touch with your business. It’s there, you know it’s there, and it’s working – this is the foundation of exchange hosting. As a business owner or even as a regular user, no one wants to be constantly trying to get their e-mail working. This service takes care of it for you and gives you the opportunity to put your focus on other aspects of your business.

More and more, companies are moving towards, if they haven’t already deployed it, exchange hosting. It has proven to be a cost-effective alternative to trying to maintain and manage an in-house e-mail server. A company gets to pocket the money that they would have otherwise spent on hardware, client access licenses, possible overtime for administrative staff when updating software, and other maintenance-related expenses.

Accessible anywhere, anytime, whenever you need it – this is what Exchange Hosting is. E-mails, calendars, contacts, and files.

Differences Between In-House and Hosted Exchange

There are many differences between in-house and hosted exchange, the largest of these being pricing and total cost of ownership (TCO). Doing everything in-house means paying a huge cost to buy software and hardware, as well as annual software licensing fees; hosted exchange, however, gives you pay-as-you-go pricing for the services you’re using without worrying about any initial investment or operating expenses.

Deployment time is another difference, as it typically takes many months to get an on-site exchange working whereas a company can get a hosted exchange running within weeks.

Then there’s the matter of having Enterprise Class Infrastructure. This is far too complex and impractical for most small- or medium-sized businesses; a hosted exchange has invested millions into building reliable infrastructures for many clients.

Furthermore, think about the question of responsibility for service. When this is done in-house, you are responsible for any problems like the e-mail going down. A hosted exchange is tasked with providing support and is someone you can call on to fix any issues.

As your business grows, there must be planning and fresh funds to scale an in-house exchange upward. With a hosted exchange, you can both add or remove users, paying only for what you need at the moment.

Our Exchange Hosting Plans and Services

  • Unlimited Mailbox Storage – Store all your e-mails without any limits.
  • Active Sync – Seamlessly synchronize your e-mail with Android or Apple-based smartphones and mobile devices.
  • Blackberry access $5.95/month – Get access to all of your e-mails from your Blackberry smartphone for just $5.95 per month per account.
  • Public Folder – Web-based administration allows access to a Hosting Control Panel (CP) that allows you to manage public folders.
  • MAPI/IMAP/POP3 Support – Get support for e-mail protocols used to receive e-mail from remote servers.
  • Anti-Spam – Every virtual desktop includes the latest anti-virus software, anti-malware, and anti-spam engines. Free Reflexion Total Control (RTC) e-mail security service gives your organization comprehensive and multi-layered security.
  • Web Access – Get web access that configures with Outlook or your e-mail client.
  • SharePoint Option – To share or manage content, ideas, and applications across your entire company.

Why Choose Us for Your Exchange Hosting Needs?

Your e-mail is the primary method of communication that keeps your business running smoothly and efficiently. Choose Webhosting.net for your exchange hosting needs for seamless, secure, and state-of-the art exchange hosting needs.

Our Outlook integration services act as a catalyst to transform your company’s e-mail into one platform that allows your employees to work as a team. Web-based administration allows a wide range of add-on services and support. Furthermore, our customer support operates 24/7, so we’re there to help you all of the time.

For cloud-based migration, a transfer limit of up to 50 GB per mailbox, e-mail support, priority migration, and folder hierarchy creation are all included. There are also no item or time limits, and delta migration is also available with our Premium Plus service.

Check out our plans starting from as low as $3.95 per month and feel free to contact us if you want to know more about Webhosting.net’s services.

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